WEEKLY UPDATE: NOV 19 – 26TH
Happy American Thanksgiving (Thursday, November 25th).
HS students vaccines will like happen again next week. We will let you know dates and times as soon as possible.
The student vaccines WILL take place on SSIS campus. The date MAY POSSIBLY be November 27-30.
Students who turn 12 during the month of November will be added to the list.
Sign-up here to volunteer: Volunteer for Vaccine Day
Wednesday, November 24th PD will be Departmental Time
CONCURRENT LEARNING Guidelines and Practices document and post questions to the Parking Lot.
Semester 1 Final Assessments
Teachers will need to share a copy of their major assessments with Jennifer and Tim by Thursday, Dec. 2nd\
Common assessments for same course
Submit a copy of assessment to the Google Folder
Naming protocol for exam in Folder:TeacherLastName – Course Name
(e.g. Smith – IB Chemistry Y2; Johnson – Geography 9)
End of Semester One Assessments Dates
Wednesday PD Planning Dates
HS Clubs and Activities
Elizabeth Davenport and Junior Lucero: The Basketball Virtual Program has a coach now – 2 coaches from Saigon Heat will run sessions on Thursday & Friday 6:45-7:45 AM starting this week Friday as their first session!!
HS Clubs and Activities Google Sheet.
HS Club Round About Slide Show
UPCOMING EVENTS
Performance checks dates
The Counselors are asking that teachers have their GradeBooks up to date on the following dates so that they can check in on students who may be falling behind.
Performance checks dates
Nov 15th
Dec 6th
Faculty Bus: Please see below the bus schedule from Monday. We will update if there are any changes. Bus plate number: 51B-286.30
Pick up in morning:
- 6:55 Riviera Point (bus stop area – Gate Tower 3-4-5)
- 7:00 Happy Residence (gs25 shop)
- 7:05 Canh Vien 3
- 7:05 Greenview
- 7:12 Crescent Residence 1
- 7:20 Happy Valley (Gate R18)
Drop- off in the afternoon
- First trip @ 3:40pm
- Second trip @ 4:30pm
- Every Wednesday the second trip @ 4:45pm
Check-In with Jen or Tim
Set up a time to check-in for 10 to 15 minutes.
We want to know:
- how you are doing
- what challenges have arisen
- your observations of students
Staff Action Needed: Review Important Start of Year Documents
Administrator Evaluation Groups 2021 – 22
Advisory Teaching Assignments 2021 – 22
SSIS High School Assessment Guidelines
SSIS HS Professional Responsibilities 2021 -22
Recognize a colleague with a kudos
SSIS Faculty Forms (Field Trip Forms, PD Request Forms, etc.
What to do if you will miss School | HR Portal user-guide
Counselors:
University counselors (Kelly and Sam)
School counselors (Julia and Devi)
Caseload is based on the four Houses to balance out the workload.
IMPORTANT INFO AT YOUR FINGERTIPS:
Wellness Blog: This week, “Join the Fresh Start Challenge!“
Remote Student Program: We are identifying students who will not be able to attend school synchronously (right now it appears that there are about 6-8 of them). These students are classified as Remote Students. We will be supporting these students with a remote support coordinator. This coordinator will work with teachers to streamline communication and support those students in their learning. Further details of this will be provided next week. This new position should alleviate some of the pressures we experienced last year supporting out of time zone students.
Tech Support and Instructional Tech Coach: Starting the school year virtually creates an even greater dependence on our tech team. In order to provide the best support possible, please keep the following in mind:
- Technical Issue: All technical issues must go through the Helpdesk:
- Sound isn’t working?
- Screen won’t share?
- Camera isn’t functioning?
- Fan sounds like an airliner taking off?
- Can’t log into Schoology or other school product?
- Students aren’t appearing correctly in Schoology?
- Material from PSLearning isn’t showing up in Schoology?
- These are all issues for the helpdesk; expected response time is within 2 hrs
- If you have an urgent issue (must be resolved immediate), please call or text David Perkin (+84 77 518 9332)
- Pedagogical Issue: Issues related to teaching and learning will be supported by the Instructional Coach for Technology, Thomas Galvez.
- How do I use a particular tool?
- Can we add a particular web-based service or app?
- What is a tool that could help me accomplish XXX?
- How can I use Schoology (or other school system) more effectively?
- How do I achieve XXX in the virtual setting?
- How can I assess XXX in the virtual setting?
Schoology Tutorials
- Setting Up Synching between Schoology and PowerTeacher Pro
- Setting Up Category Weights in Schoology and PowerTeacher Pro
- Turnitin Integration in Schoology
- Posting Weekly Agendas in Schoology during Virtual School
- Google Drive Assignment (within Add Assignment) (Schoology Support Tutorial and Video Tutorial)
- Setting Up Schoology to Share Materials with Other Teachers
High School Counselor Contact Details
Wyvern/Shenlong – Julia Bui, jbui@ssis.edu.vn Student Appointment Booking
Hydra/Naga – Deviyani Pathak, dpathak@ssis.edu.vn Student Appointment Booking
Log Entry/Action Required Procedure
Log Entries/Parent Contact/Action Required
Process
- Teacher addresses the issue directly with a student. Follow up with a log entry (choose “log entry” from drop down box).
- Teacher addresses the issue with the parents and student. Follow up with parent contact log entry (choose “parent contact” from drop down box).
- Teacher addresses the same issue directly with the student and/or parent. Follow up with an Action Required which alerts admin/counselors. Counselor/Admin will follow up with a direct contact with the teacher (choose “Action Required”).
Examples of Log Entry/Parent Contact
- Minor classroom behavior
- Homework/missing assignments
- Dress code
- Parent contact
- Technology issues
- Students who turn in blank assignments
- Student refusal of video
- Internet issues
Examples of Action Required
- Distressed/crisis
- Shift in normal behavior
- Physical altercation
- Substance abuse
- Skipping class
- Academic dishonesty
- Attendance issues due to child care
- Student isolation
- Absence of parent (student living alone for extended period of time)
Examples of Immediate Contact
- Suicidal ideation
- Suspected child abuse
Communication from Counselors
When a teacher makes an Action Required log, the HS counselor will acknowledge the submission with an email. The HS counselor will then follow up with the student. When appropriate and with the student’s permission, counselors will share information pertinent to the situation with teachers. Counselors will keep teachers updated as they are able within the bounds of the case and confidentiality. Counselors will share “My Best Self” with teachers of the student if one is created.
Confidentiality
It is the school counselors’ responsibility to fully respect the right to privacy of those with whom they enter a counseling relationship and to provide an atmosphere of trust and confidence (Lazovsky, 2008; ASCA, A.2.). A school counselor, who is in a counseling relationship with a student, has an ethical and legal obligation to keep information contained within that relationship. Confidentiality is the ethical and legal term ascribed to the information communicated within the counseling relationship, and it must be maintained unless keeping that information confidential leads to foreseeable harm. (American School Counselor Association The School Counselor and Confidentiality)
High School Counseling Prioritization
The counseling team aims to follow up with students and faculty as soon as possible. However, when there are multiple cases at the same time, the counseling team will prioritize the following cases:
- Social/emotional concerns
- Academic concerns (in multiple courses)
- Indicator of social/emotional concerns
- Indicator of learning disability or language issue (work in collaboration with Regina Lewis, Learning Support or Diana Sorobey, EAL)
- Academic concerns (in a single course)
The counselors and admin will be reviewing the following reports
- Log Entry Report (daily)
- Attendance (daily)
- D/F Report (weekly on Monday)
As always, if you have any questions please don’t hesitate to reach out. When in doubt, talk it out!
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