WEEKLY UPDATE: OCTOBER 1st – 29th
Please note that our HS Virtual Parent Teacher Conferences will be on Thursday, October 14th from 11:00am – 7:00pm and again on Friday, October 15th from 9:00am – 4:00pm. See below for more information and contact Thomas Galvez if you have any questions regarding SchoolsBuddy.
Check-Ins with Jen & Tim
Quarter 1
August 11 Quarter 1 Begins
October 11 Quarter 1 Grades and Comments Finalized by 3pm
October 12 Quarter 1 Grade and Comment Verification Reports by 1:00pm
October 13 Quarter 1 Ends: Quarter 1 Progress Reports sent home electronically by 4pmOctober 14 – 15 Parent Teacher Conferences
HS Divisional Meeting: Sept 22, 2021 (Slideshow with links)
2021 Report Card Comments (Google Doc)
SSIS Link Report Card Comment Bank Instructions (Website)
Here is a sample report card and sample transcript. These are taken from grade 11 students. This is especially helpful for our new teachers who have not yet seen what these documents look like.
This is just a friendly reminder to change in your GradeBook any 0s (zero) to 50%
Options for HS Grade Reporting Guidelines:
- Scores of zero must be removed by the end of the quarter/semester
- If you want the student to still complete the work: Enter an I for Incomplete; the student will need to make this up immediately during the following quarter.
- Enter a grade based on knowledge of what the student did complete (ex. teacher observed student during class and is aware of a certain level of achievement)
- If you have no knowledge of any work: Enter 50% of the points possible to create a 50% F grade for the assignment.
Grades and comments are due on Monday, October 11th at 3:00.
We will run the verification report at 3:00 and provide those to you digitally for review.
Parent Teacher Conferences
– Thursday, October 14th 11:00am to 7:00pm
– Friday, October 15th 9:00am to 4:00pm
Breaks on Each Day:
Lunch – 40 minutes
Coffee – 20 minutes (twice)
Zoom with Waiting Room
SchoolsBuddy Scheduling System
Conferences will happen via Zoom (Zoom links shared with parents in confirmation email they receive).
Put your Zoom Personal Meeting Room link on the Form by the end of day today.
Teachers will then block off their break times and children’s PTC appointments.
Recording of David Bott’s presentation: If you did not get a chance to see David Bott’s presentation at our Sept. 22 assembly or wish you re-share portions of it with students, you can view it here.
HS Clubs and Activities
Elizabeth Davenport and Junior Lucero have shared with Club sponsors the list of students who have signed up for Semester One Clubs and Activities. We understand that some clubs and activities will not actually start until we are back on campus.
HS Clubs and Activities Google Sheet.
HS Club Round About Slide Show
UPCOMING EVENTS
Wednesday, Oct 6: Report Card Writing Time
Wednesday, Oct 13: HS Divisional Meeting – Professional Goal Setting
Performance checks dates
The Counselors are asking that teachers have their GradeBooks up to date on the following dates so that they can check in on students who may be falling behind.
Performance checks dates
Sept 8th
Oct 6th
Oct 13th (end of Q1),
Nov 15th
Dec 6th
Check-In with Jen or Tim
Set up a time to check-in for 10 to 15 minutes.
We want to know:
- how you are doing
- what challenges have arisen
- your observations of students
Staff Action Needed: Review Important Start of Year Documents
Administrator Evaluation Groups 2021 – 22
Advisory Teaching Assignments 2021 – 22
SSIS High School Assessment Guidelines
SSIS HS Professional Responsibilities 2021 -22
Recognize a colleague with a kudos
SSIS Faculty Forms (Field Trip Forms, PD Request Forms, etc.
What to do if you will miss School | HR Portal user-guide
Counselors:
University counselors (Kelly and Sam)
School counselors (Julia and Devi)
Caseload is based on the four Houses to balance out the workload.
IMPORTANT INFO AT YOUR FINGERTIPS:
Schedule of our Full Faculty Inservice Schedule 2021
Visitor Registration Procedure
Wellness Blog: This week, “Join the Fresh Start Challenge!“
Remote Student Program: We are identifying students who will not be able to attend school synchronously (right now it appears that there are about 6-8 of them). These students are classified as Remote Students. We will be supporting these students with a remote support coordinator. This coordinator will work with teachers to streamline communication and support those students in their learning. Further details of this will be provided next week. This new position should alleviate some of the pressures we experienced last year supporting out of time zone students.
Tech Support and Instructional Tech Coach: Starting the school year virtually creates an even greater dependence on our tech team. In order to provide the best support possible, please keep the following in mind:
- Technical Issue: All technical issues must go through the Helpdesk:
- Sound isn’t working?
- Screen won’t share?
- Camera isn’t functioning?
- Fan sounds like an airliner taking off?
- Can’t log into Schoology or other school product?
- Students aren’t appearing correctly in Schoology?
- Material from PSLearning isn’t showing up in Schoology?
- These are all issues for the helpdesk; expected response time is within 2 hrs
- If you have an urgent issue (must be resolved immediate), please call or text David Perkin (+84 77 518 9332)
- Pedagogical Issue: Issues related to teaching and learning will be supported by the Instructional Coach for Technology, Thomas Galvez.
- How do I use a particular tool?
- Can we add a particular web-based service or app?
- What is a tool that could help me accomplish XXX?
- How can I use Schoology (or other school system) more effectively?
- How do I achieve XXX in the virtual setting?
- How can I assess XXX in the virtual setting?
Schoology Tutorials
- Setting Up Synching between Schoology and PowerTeacher Pro
- Setting Up Category Weights in Schoology and PowerTeacher Pro
- Turnitin Integration in Schoology
- Posting Weekly Agendas in Schoology during Virtual School
- Google Drive Assignment (within Add Assignment) (Schoology Support Tutorial and Video Tutorial)
- Setting Up Schoology to Share Materials with Other Teachers
High School Counselor Contact Details
Wyvern/Shenlong – Julia Bui, jbui@ssis.edu.vn Student Appointment Booking
Hydra/Naga – Deviyani Pathak, dpathak@ssis.edu.vn Student Appointment Booking
Log Entry/Action Required Procedure
Log Entries/Parent Contact/Action Required
Process
- Teacher addresses the issue directly with a student. Follow up with a log entry (choose “log entry” from drop down box).
- Teacher addresses the issue with the parents and student. Follow up with parent contact log entry (choose “parent contact” from drop down box).
- Teacher addresses the same issue directly with the student and/or parent. Follow up with an Action Required which alerts admin/counselors. Counselor/Admin will follow up with a direct contact with the teacher (choose “Action Required”).
Examples of Log Entry/Parent Contact
- Minor classroom behavior
- Homework/missing assignments
- Dress code
- Parent contact
- Technology issues
- Students who turn in blank assignments
- Student refusal of video
- Internet issues
Examples of Action Required
- Distressed/crisis
- Shift in normal behavior
- Physical altercation
- Substance abuse
- Skipping class
- Academic dishonesty
- Attendance issues due to child care
- Student isolation
- Absence of parent (student living alone for extended period of time)
Examples of Immediate Contact
- Suicidal ideation
- Suspected child abuse
Communication from Counselors
When a teacher makes an Action Required log, the HS counselor will acknowledge the submission with an email. The HS counselor will then follow up with the student. When appropriate and with the student’s permission, counselors will share information pertinent to the situation with teachers. Counselors will keep teachers updated as they are able within the bounds of the case and confidentiality. Counselors will share “My Best Self” with teachers of the student if one is created.
Confidentiality
It is the school counselors’ responsibility to fully respect the right to privacy of those with whom they enter a counseling relationship and to provide an atmosphere of trust and confidence (Lazovsky, 2008; ASCA, A.2.). A school counselor, who is in a counseling relationship with a student, has an ethical and legal obligation to keep information contained within that relationship. Confidentiality is the ethical and legal term ascribed to the information communicated within the counseling relationship, and it must be maintained unless keeping that information confidential leads to foreseeable harm. (American School Counselor Association The School Counselor and Confidentiality)
High School Counseling Prioritization
The counseling team aims to follow up with students and faculty as soon as possible. However, when there are multiple cases at the same time, the counseling team will prioritize the following cases:
- Social/emotional concerns
- Academic concerns (in multiple courses)
- Indicator of social/emotional concerns
- Indicator of learning disability or language issue (work in collaboration with Regina Lewis, Learning Support or Diana Sorobey, EAL)
- Academic concerns (in a single course)
The counselors and admin will be reviewing the following reports
- Log Entry Report (daily)
- Attendance (daily)
- D/F Report (weekly on Monday)
As always, if you have any questions please don’t hesitate to reach out. When in doubt, talk it out!
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